Job Advert Summary
Ensure administrative controls within area of responsibility.
Requirements
Grade 12 or equivalent NQF4
National Diploma/ Higher level education, advantageous
Business English: Fluent
Computer literacy (Intermediate)
Experience in working with senior management
Competencies
Proactive and action orientated ????????
Acts with honesty and consistency????????
Maintains high standards ????????
Must be a team player????????
Collaborate with others to achieve a common objective????????
Interpersonal effectiveness????????
Commitment and motivation????????
Administrative capabilities????????
Communicates effectively????????
Ability to plan and organize????
Duties and Responsibilities
Perform administrative tasks within the department
Responsible for administrative controls
Ensure filing, storage and security of documents
Co-ordinate the repair and maintenance of computer and office equipment
Respond to customer queries
Deal with administrative queries
Reconcile stock and place orders
Ensure completion of driver route reconciliation
Investigate CR’s
Manage day start-/end and month end process
Allocating EFT’s and cashless payments once it reflects on bank statement.
Ensure Cash balancing is completed and balances daily.
Balancing staff shop at month end.
Capturing of cash receipts for agents.
Completion of resupply and direct deliveries.
Following up on outstanding POD’s
Clearing of house accounts at month end.
Processing credits on AS400.
Ensuring bestime is completed daily.
Assist the team as and when required
Adhoc duties that maybe requested from time to time
Control and monitor the ledger
Maintain and explain driver ledger daily
Follow-up on outstanding invoices
Reconciliation of all cash invoices (cash, EFT payments, flash and Kazang)
Report on driver claims
Explanation of month-end ledger
Managed staff
Management discipline of staff
Manage performance of staff
Manage training and development of staff
Manage staff leave
Perform administrative duties
Conduct daily reporting
Compile document control process
Prepare documents for scanning/filling
